Any work an external person contributes (for example, edits to, creating, or uploading a file) in a shared drive created by someone in your organization is transferred to and owned by your organization. You can add people outside of your organization to a shared drive, as long as they have an email address associated with a Google Account.

External people can work in your shared drives (if allowed by your organization).This option lets you share only what a non-member needs access to, without sharing everything in the shared drive. If allowed, members of a shared drive can share individual files and folders with non-members. Members are assigned access levels, which control what they can do with files and the shared drive. Then when a user is added to the group, Google Groups automatically adds them to all the shared drives that include that group. You can add a group as a member of a shared drive. All members of a shared drive see the same content so you don’t have to spend time addressing sharing requests.

When someone leaves and an admin deletes their account, files they added or created in shared drives remain.Īccess to files and folders in shared drives is granted in two ways: 1) adding a user or group as a member of the shared drive, and 2) members sharing files and folders with non-members. Your organization owns the files in a shared drive, not an individual.

Files and folders persist after someone leaves.

Organize and share individual and team content with Google Drive Key features of shared drives

Google drive sync folder outside